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What is Veterinary Receptionist Congress?

Veterinary Receptionist Congress is a one-day virtual event that explores all aspects of the veterinary receptionist role - from the many different responsibilities, to the challenges that are faced on a daily basis.

This congress offers 7 hours of evidenced CPD and we will be welcoming a range of expert industry speakers to deliver lectures on:

  • Dealing with Difficult Clients
  • Communication Skills
  • Talking to Clients about Money
  • Supporting Bereaved Pet Owners
  • Patient-friendly practice

Who should attend?

Veterinary receptionists looking to develop their professional skills and knowledge. This congress will be particularly useful if you're:

  • Interested in learning more about client communication, from dealing with difficult clients to supporting bereaved pet owners
  • Aiming to progress within your role
  • Interested in keeping up-to-date with everything happening in the industry

Why attend?

  • Listen to lectures from a range of speakers who will be sharing their experiences and knowledge
  • Q&A sessions mean your questions will be answered by the speakers themselves
  • Gain practical takeaways that you can implement in your practice
  • Gain information, product knowledge and offers from our virtual exhibitors
  • Earn 7 hours of evidenced CPD
  • Gain online access to recordings of all the lectures and lectures from previous congresses up until the next event

Online Registration, Exhibition and Lounges

Chair's Welcome

Kirsty Jones RVN Cert Ed, The College of Animal Welfare

Difficult Clients - where do we start to REALLY change things?

Anne-Marie Svendsen Aylott Cand.Med.Vet, MRCVS, NLP Master Practitioner, Leadership coach and trainer, PurpleCat Coaching Ltd

The foundation of all really good communication is what is known as Emotional Intelligence Skills. These are skills that are rarely taught, yet make all the difference, not just in how we come across to others, but to our own internal peace and happiness.

We will look at the components of these skills and how to get started on the journey. The focus will be the inevitable situation where we have to deal with a difficult client.

Top Tips for Purr…fect Communication

Karen Froud-Murray VN FISM AdcertCIM, Vital Spark Training Consultants Ltd

As a receptionist, you are the first and last person the client sees and speaks to; whether that’s in person, or on the phone. You are dealing with everything from the excitement of the arrival of new fur babies in the family, to end of life care with empathy and compassion, which requires many vital skills.

This presentation will share 10 top communication tips, covering topics such as: Body language (both face to face and the phone), developing rapport and using empathy, excellent questioning and listening, relaying accurate messages, dos and don’ts of tone & words and also start to understand your own communication style.

Karen is a former veterinary nurse, who has spent time working on the reception desk. Learn some new ideas and refresh some old ones - you will be sure to leave with practical tips to engage “purrfectly” with your clients.

Live Q&A Panel

Present questions (anonymously if desired) to the speakers.

Morning Break, Online Exhibition and Lounges

Talking to Clients about Money

Hannah Perrin BSc MA PGCHE PGDipHE PhD FHEA, Veterinary Management Group (VMG)

Having conversations about money can be one of the most challenging areas of working a veterinary front desk. Situations can be emotional, you’re busy, there’s 100 demands on your time and the phone keeps ringing. How do you ensure that payment protocols are followed? How do you distinguish between can’t pay and won’t pay? How do you ensure that everyone can do their best for the animals under your care – while generating enough income to keep the business afloat?

In this session we will explore a range of practical techniques you can use to help those client conversations run smoothly and positively, ensuring that your clients are happy – and your bills get paid.

Live Q&A Panel

Present questions (anonymously if desired) to the speakers.

Lunch Break, Online Exhibition and Lounges

Supporting Bereaved Pet Owners

Stephanie Melzack MInstCPD, Blue Cross For Pets

An introduction for front-of-house and customer-facing members of staff who have contact with bereaved owners.

Pet loss is tough at any time but during these added times of hardship, it can be even tougher for owners to cope. Lives are transformed by the love and companionship pets bring so saying goodbye, whether due to death or separation, is always sad, difficult, and often traumatic. It affects people in many ways so providing the best practice support techniques and tools can really make a difference to bereaved owners.

During this session, we will cover the different types of loss, how to offer emotional support, empathy vs sympathy, and how to support yourself and the importance of self-care.

Patient-friendly practice – the importance of the veterinary reception team!

Linda Ryan BSc (Hons) Animal Behaviour and Welfare, VTS (Behaviour and Oncology), DipAVN (Medical), KPA-CTP, RVN, CCAB, Inspiring Pet Teaching

In this session, we will consider what patient-friendly practice is, why is matters, and what the veterinary receptionist team can do to facilitate and augment it.

We will look at some practicalities for use in day-to-day veterinary work, considering ways that “front of house” can set the scene, as well as set everyone up for success from the outset and throughout all patient/client care.

Our aim is to have an empowered veterinary receptionist team, who are an integral part of the whole care team’s work in preventing and reducing patient distress.

We will cover advice to caregivers; working with clinical teams; promotion of positive vet visits; and discuss the power of a team in achieving success.

Live Q&A Panel

Present questions (anonymously if desired) to the speakers.

Chair's Close

Kirsty Jones RVN Cert Ed, The College of Animal Welfare

Online Exhibition and Lounges

Please note this programme is subject to change.

Anne MarieAnne-Marie Svendsen Aylott Cand.Med.Vet, MRCVS, NLP Master Practitioner, Leadership coach and trainer
PurpleCat Coaching Ltd

Anne-Marie Svendsen Aylott runs her own Leadership coaching and training company, focusing on team engagement and thriving. All her training and coaching is based on neuroscience, psychology, behaviour science and cognitive linguistics. Her approach is unique and tailored to the organisation or individual that she is working with. In her spare time, she practices as a small animal vet.


Hannah PerrinHannah Perrin BSc MA PGCHE PGDipHE PhD FHEA
Veterinary Management Group (VMG)

Dr Hannah Perrin has over 20 years’ experience in veterinary leadership and management.  Originally qualifying as a pharmacologist, she subsequently became Practice Manager of a busy four-site veterinary group in Kent.  In 2010 she went back to school for a Masters degree while consulting for a variety of first opinion and referral practices, followed by a PhD in Veterinary Education focusing on the development of professional identity.  She taught at the RVC for a few years before joining the Veterinary Management Group in 2018.  She is now Learning and Development lead for VMG and Course Director for the VMG/ILM Award, Certificate and Diploma in Veterinary Leadership and Management.

Karen Froud MurrayKaren Froud-Murray VN FISM AdcertCIM
Vital Spark Training Consultants Ltd

Vital Spark Training Consultants was founded by Karen Froud-Murray, a former Head Veterinary Nurse, and Sales & Marketing Manager, who has worked for blue-chip Veterinary Pharmaceutical companies for many years, before launching Vital Spark in 2004.

Karen understands the challenges associated with veterinary practice having spent eighteen years training and developing veterinary professionals.  Karen “speaks your language”.

Her experience has enabled her to formulate the training based on the modern veterinary industry. To quote an old saying “one size does not fit all!”

Vital Spark’s training workshops are fun, interactive, and practical, whilst tailored specifically to your business. For more information visit www.vitalsparkconsultancy.co.uk

Kirsty JonesKirsty Jones RVN Cert Ed
The College of Animal Welfare

Kirsty qualified as a Veterinary Nurse in 1997 whilst working in a mixed practice in South Wales and studying at Berkshire College of Agriculture.  She then progressed to train as an assessor and actively trained and coached members of staff to obtain excellent customer service skills and practical nursing techniques.

After ten years in practice, in 2002, she made the move into Further Education; where she was managing and teaching on courses such as the Veterinary Nursing, Animal Care, Equine and Agriculture.  This provided Kirsty with the opportunity to demonstrate and show her strengths in supporting others to achieve their goals in life within the Veterinary Industry.

In 2005, Kirsty gained a certificate in Education and then went on to gain internal verifier and examiner qualifications.

Kirsty joined The College of Animal Welfare as a distance learning tutor in 2012 and in 2022, progressed to Deputy Manager for the Distance Learning School. This role involves working closely with the Head of Distance Learning in supporting over 400 Level 2 learners.

Whatever her role, Kirsty’s only goal has always been to be the best she can be.  She finds her current role both challenging and wonderful!  She provides educational support to assessors, tutors, employers and students; whilst problem solving and sourcing activities to develop learning in the Distance Learning School.

Linda RyanLinda Ryan BSc (Hons) Animal Behaviour and Welfare, VTS (Behaviour and Oncology), DipAVN (Medical), KPA-CTP, RVN, CCAB
Inspiring Pet Teaching

Linda is a Veterinary Technician Specialist in Behaviour, and in Oncology, and an ASAB-accredited Certified Clinical Animal Behaviourist (for cats and dogs). Linda has been nursing for >23 years, and - through working with her feline, oncology and critical care patients - she developed a keen interest in behavioural health.

Linda now specialises in cat and dog clinical behaviour work and training; and to integrating behavioural considerations into veterinary care. She runs Inspiring Pet Teaching, seeing feline and canine clinical behaviour cases, working alongside veterinary colleagues, supporting caregivers, and providing continuing education for veterinary and training/behaviour professionals.

Stephanie Melzack MInstCPD
Blue Cross For Pets

Stephanie Melzack is the Pet Bereavement Support Services Manager at Blue Cross for Pets.  The mission of the service is to reach as many people as possible with compassion and understanding, so that no one goes through the pain of losing a pet alone.

Stephanie is an experienced People Manager with a strong background in providing operational management and support, gained whilst working for several years in the Life Sciences industry.

Stephanie made the move into the charity sector in 2021 and will never look back.  She has a passion for supporting and making a difference to the welfare of both humans and animals.

Veterinary Receptionist Congress
Full Price
Early Bird

Early Bird pricing is available until Friday 11th August 2023. All prices are listed without VAT and savings including VAT.

Book now

Interested in exhibiting at Veterinary Receptionist Congress?

Veterinary Receptionist Congress is an event solely focused on veterinary receptionists - exploring all aspects of the role; from the many different responsibilities, to the challenges that are faced on a daily basis.

Why exhibit with us?

  • Limited exhibitor numbers - Unlike larger congresses where hundreds of exhibitors often mean that visitors will not remember everyone, exhibition space for these events is strictly limited. As such you will get the opportunity to engage with the delegates attending our congresses personally.
  • Make meaningful business connections – Network with those that influence decision making in veterinary practice and make relevant industry contacts virtually.
  • Cost effective – with exhibitor packages starting from just £50+VAT, our prices offer value for money and fall considerably below that of larger events within the industry.

To find out more contact Claire Gregory on 01480 422060.